Lurline H. Colthorp Collection Onomastics Project
Begun August. 14, 2024
Image Source: February 15, 2019 by Neelima at
Goal: Weed the onomastics collection and recycle materials that do not fit criteria for library use (see procedures). Separate onomastics resources with potential relevancy from items that will be discarded. Strategy → Tackle one floor at a time one shelf at a time. Separating formats, and discarding photocopies, pamphlets, loose papers
Creation of a record and vertical file: For items that will be kept; 1) check for current records in the library system, 2) create MARC Record for items, 3) Go into vertical file or to special collections.
Possible Pitfalls: Items in different languages
Formats: Books, pamphlets, folders, photocopies, loose papers, spiral notebooks of dissertations, or journal articles.
Materials: Google translate; Boxes (Recycle), Key, Cart
Items NOT Kept - Withdraw/Discard
Photocopies
Incomplete serials, i.e. 1-2 pages of a newspaper
Single or cut out articles
Looseleaf assignments or reports
Anything spiral bound
Anything in poor condition or damaged, including folders and binders
Items Kept
Books (reviewed by Joy)
Clean folders
Completed serials hardbound or paper bound
Loose papers RELATED TO SW
Procedures
Tackle one shelf or drawer at a time per floor
Cabinets left to right, Drawers and shelves top to bottom
Two people will need to work on the 5th floor
Procedures by Format
Serials
paper or hard bound only
Have to complete a collection if not related to SPC
Related to or created in SW; check title, keywords, flip thru pages
Check for key words like cities, states, or landmarks in the SW; if present keep for review
Books
Save for review and cataloging
Joy will review to determine if we keep and add to collection.
Pamphlets
If it is related to El Paso keep for review
If anything else, Withdraw
Loose Papers (non-photocopies)
Has to be related to El Paso, if not Withdraw
Loose Papers (photocopies)
Withdraw
Original pages, will have more distinct margins
Photo copies have distorted images, lettering, cut off margins/lettering
Student Tasks
Preparing items to be recycled
Removing paper clips - reuse if not rusted
Removing staples - rip off
Help box items from cabinet to be brought down to first floor
Put spiral bound items in recycle
Removing paper clips - reuse if not rusted
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