Log 5 Continue on ERP + creating an authority record for Craig Owen in OCLC b10321433

Nicole James

Jun 10, 2024

4 min read

Updated: Jul 21, 2024

June 4th UTEP Library

Media & Microfilm, Cataloging Department

TiJeat Berry; Supervisor Joy Urbina and Virginia Rassaei

t.p. verso = reverse title page; LCC = Library of Congress Classification

Going back to the ERP to create an authority record in OCLC for Owen, Craig the translator for Romanticism by Jean Clay. Additional specific information Romanticism/Jean Clay; with a foreword by Robert Rosenblum ; [translation from the French by Dan Wheeler and Craig Owen.

Alternative name Romantisme. English (In French)

MMS ID 991001386999707051

Bib # 10321433

LCC: ND188.R64 C5913 f

In the OCLC records that were to be exported to ALMA the 100. 600, 700 fields had to be controlled. There was no authority record for Owen Craig so we created one using the LCSH and t.p. verso.

OCLC Connexion record, field 700 is not searchable, we need to crate an authority record for the name Owen, Craig who is the translator of work.

Standards for Alma request that Field 700 be under authority control and be an access point. To the right is the result of the authority record Virginia and I created an authority record in OCLC for Craig Owen.

Additional added fields.

372-Field of Activity; the area of expertise in which the person is/was engaged. LOC MARC 21’s examples for Field 372Additional added fields.

372-Field of Activity; the area of expertise in which the person is/was engaged. LOC MARC 21’s examples for Field 372

At first we chose art, but I pointed out that one of the subject headings on the verso t.p. Romanticism in Art.

374-Occupation

670-Source Data Found, to justify the subject and names via explaining where the information came from.

Deleted Fields:

370-Associated Place; 371- Address, 376-Family Information, 378-Fuller Form of Personal Name

Reason: Virginia Rassaei Head of Metadata & Content Mgmt, located the physical item in the special collections department and found no further data on Owen Craig

For Owen, Craig, I thought we would have needed to add the dates, but this warning message indicated that there might be more than one person with the name. We checked the OCLC authority and there were no other individuals with the name; together we decided to leave the name as is. If there had been another individual with the name we would have needed to add more specificity.

12pm

At this point, I was coming across records that had the 33X fields and just needed to change field 260 to 264 _ 1.

However, I noticed that the 776 field was still present, which confuses students to think the library held an online version. I brought this up to Ms. Virginia, and she recommended checking if there was an online version offered by UTEP and deleting the field if there wasn’t. Determining if there was an electronic copy of the work, I checked the holdings in the ALMA record.

From cataloging children's books with Cynthia I developed a little more understanding on how to read Alma records. The above shows that UTEP has one copy of Seeing the insane, and it is physical not electronic or digital. I then searched by title, author, and MMS ID. A title search returned 14 results but only one was for the actual work, an example of high recall with low precision. 70 works by the author appeared in the system, some electronic but none for this particular work.

When the ALMA record did not adhere to RDA rules, I would go into OCLC find the matching record and add the missing fields. In the following instances, I had to create an authority record to make a field searchable:

1. b103214233/Romantisme/ND188.R64 C5913f

2. Constable by. Peter D. Smith//ND497.C7S64 1981f//Main name authority for field 100 Smith, Peter D.; had a note for Field 667 that the name must be differentiated.

3. b10323661//Antony Drobinski for Field 700 he was the book designer///author Peter Balessi//N6450.G23

4. Made authority record for Owen, Craig

OCLC record showing Owen, Craig is not the authority yet

For this record there is a problem with Field 372 and 100; Owen, Craig is the translator and his name needs to be searchable in any library system; so we had to create an authority record.

A comparison between a MARC record in ALMA,

Left is ALMA record, Right is the same title in OCLC

2:00pm

From working on the ERP and focusing on items cataloged under “N” I used one of the cataloging guides to breakdown the LCC → N6512.5.P45 G6 f for the book, Contemporary American realism since 1960

by Frank H. Goodyear Jr., classified by LCC under Fine Arts.

Me at desk in cataloging dept.

This image shows me sitting at my desk in the cataloging department, using vol. N of the LCC guidelines to explore Call # N6512.5.P45 G6 f. In the second and third images, you can see the hard copy forms of the department's different standards and guides, including MARC and the other LCC volumes.

Image is of book, Library of Congress Classification Letter N — Library of Congress Classification Letter N

Steps taken to recreate call #

Vis

Visual Arts N

Bypassing art galleries → exhibits → private collections in the book.

Bypassing History Ancient (N57), Egyptian (N5345), Medieval art (N6275-6280), Modern Art by century,

History (N6512.5)

History- - Special regions or countries - - America - - North America - - United States - - 20th Century

Photorealism (6512.5.P45)

I mistakenly thought it should have been 6512.5.R4 for realism, but the subjects describing the work are Photo-realism, Realism in art, and Art, America. There is a specific classification for photorealism. Cataloging under realism would not be specific enough and would not accurately represent the work.